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SCHEDULING

As you know from communications in recent weeks, the university is actively planning for a fall reopening with students returning to our campuses. Maintaining the health and wellbeing of our community remains our top priority.

The new health and safety guidelines, including mandatory face masks, healthy distancing, and required density limits, will result in important modifications to classrooms, residence halls, and event spaces. With that in mind, we have reassessed our Call for Programs guidelines and process to support both physical and virtual events while promoting a safe environment and a great student experience.

 

Requesting CSI Space Under the New Guidelines

Earlier this year, many of you have submitted space requests through the traditional Call for Programs process to host events during the coming academic year. The pandemic has impacted campus operations and we are revisiting fall space requests with the health and safety guidelines in mind. As a result, all requests for CSI-managed space (see below for list of spaces) submitted for the 2020-2021 academic year are no longer valid and we are asking everyone (including those who have already submitted) to read the new guidelines, rethink the purpose and format of the planned event, and resubmit the request accordingly for consideration.

As you prepare to submit your revised program ideas in the upcoming Call for Programs, we encourage you to consider the following:

  • Prioritize Virtual Engagement – Analyze the intended outcomes of your program and consider whether you can accomplish those outcomes virtually. Virtual programs provide a wider reach of access and the safest form of engagement. If you’re considering an in-person program, take a look at these classifications as a tool when determining the best venue for your program.
  • Prioritize Health and Safety – If you’re looking to host your program in person, consider the health and safety guidelines that you will enforce for your program. We expect every program to follow the Massachusetts Health and Safety Guidelines.
  • Prioritize Preparation – Events at Northeastern happen throughout the full academic calendar and we can provide an incredible fall and spring experience. If you traditionally program during the fall, our team can work with you to safely bring those programs to life virtually, in person, or through a hybrid model.
  • Recognize Space Limitations – Due to increased cleaning, maximizing of availability through fixed room setups, and time delays between reservations to promote healthy air quality, space availability will be limited. We can collectively overcome this challenge by moving programs to the virtual space and preserving space for critical in-person programming.

 

ABOUT US

The Center for Student Involvement’s Scheduling Office
434 Curry Student Center
Temporary Remote Number: (617) 637-6779
cscreservations@northeastern.edu

The Center for Student Involvement’s Scheduling Office (CSI Scheduling) is the source for many of your on-campus space-reservation needs. Whether you’re a Northeastern faculty/staff member or a registered student organization, CSI Scheduling is here to assist in securing you the best meeting and event spaces available.*

*External organizations may request the use of CSI Scheduling’s spaces via the Office of External Events & Conference Programs; please note that there may be rental fees for such use.

CALL FOR PROGRAMS - NOW CLOSED!

The Center for Student Involvement Scheduling Office is no longer accepting Major Event Venue reservation requests for the 2020/21 academic year (Sept 9, 2020 through May 1, 2021) from all university departments.

As you submit your requests through the Call for Programs, you will be instructed to fill out new fields that will help us evaluate your program’s needs. We will ask you to classify your event based on the new classification guidelines, and explain how an in-person experience is crucial to your event’s mission and goals.

In accordance with public health guidance and to achieve the goals of the university, the following changes will occur in regard to event space and events on campus:

Closures   

  • Campus Crossroads Tabling locations closed 
  • Dance Studio A, B, and CSC 348 closed
  • Robinson Quad, Speare Quad and WVG Volleyball Court unavailable due to tents 
  • West Addition Ground Floor unavailable for events or meetings 
  • Indoor Quad upper area & pit unavailable for events or meetings
  • Academic Classroom space unavailable for events or meetings

Time Changes: 

  • Minimum of one hour between events in each room
  • No events may start in Curry after 8pm
  • Duration of events may be limited to one hour

Activity Limitations & Guidelines

  • No close contact or high-impact activities allowed including singing, dancing, or yelling. Other close-contact events such as blood-drives must have prior approval. 
  • No food allowed in any enclosed event space
  • All events will be restricted to Northeastern community members only, except in special, pre-approved circumstances.

Other Changes: 

  • All CSC event spaces will be reconfigured for fixed set-up, classroom style, with 6 feet of social distancing. No set-up changes are allowed. 
  • CSC 333 will be reclassified as a “Major Event Space” 

Please note that space availability and capacity will both be limited due to increased cleaning, reduced density requirements, the need for more fixed room setups, and time delays between reservations to promote healthy air quality.

Important: According to current Massachusetts guidelines, indoor event occupancy must be reduced to 8 persons per 1,000 square feet of accessible, indoor floor space, and no more than 25 persons.

We are accepting requests for the following spaces only with the following new capacities:

Venue Previous Capacity Current Capacity Per State Guidance Max Potential Occupancy
Blackman Auditorium 992 25 152
Fenway Center 250 25 61
Afterhours 276 25 52
CSC Ballroom 300 25 81
CSC McLeod Suites 200 25 47
CSC Mezzanine 120 25 42
CSC 333 60 25 28
Centennial Common -- 90 90
Library Courtyard -- 20 20
Stetson East/Freshman Quad -- 16 16
West Village Quad -- 90 90

 

To Request Space for In-Person Events:

  • Log in to the myNortheastern portal at https://my.northeastern.edu
  • Click on the “Services and Links” tab
  • Click on “NU Space Scheduling Online” or search for “NU Space Scheduling Online.”
  • Sign in again on the reservations site.

Click on “Create a Reservation” and then choose “CSI Call for Programs 2020” “Book Now” and follow the prompts to submit your requests.

Requests are due by noon on Friday, August 14th. We hope to notify all groups of their allocated spaces by the end of August. Please remember that due to the timeline for reviewing submissions, in-person events for September will not be able to be approved and virtual alternatives should be developed. Please also be aware that we will be critically reviewing each event submission to assess risk, virtual alternatives, and availability of appropriate space.

 

HOW TO BOOK SPACE

There are two ways you can reserve Center for Student Involvement space at Northeastern University:

    • Through the campus-wide Call for Programs
    • On an as-needed basis after the Call for Programs closes

Prior to reserving space, please read through our general policies, found in the Student Organization Resource Guide. If you have any further questions, please reach out to the CSI Scheduling Desk at cscreservations@northeastern.edu or 617-373-2632 and our staff will be happy to walk you through the process.

RESERVING SPACE AFTER CALL FOR PROGRAMS

Upon the completion of Call for Programs for a given year, further requests are processed on a first come, first served basis through the CSI Scheduling Office’s online scheduling service center or via the scheduling desk in 434 CSC.

  • Access Northeastern University Space Scheduling Online (NUSSO) via myNortheastern to view open rooms, learn about venues, and book space.
  • If you have further questions or concerns, please contact the CSI Scheduling Desk. You should include the following information to expedite service:

1. Date(s) of reservation and beginning and end times (make sure you factor in time for set-up and breakdown)

2. Event name

3. Group name (University departments and recognized student organizations only)

4. Contact name (faculty/staff or student organization presidents, treasurers, or event coordinators only)

5. Contact phone number and email address (@northeastern.edu or @husky.neu.edu only)

VENUES

Registered student organizations can request the reservation of additional classrooms by submitting our Academic Classroom Reservation Request Form.

The Major Event Venues are listed below and further information regarding each venue can be found here.

  • Afterhours
  • Blackman Auditorium
  • CSC Ballroom
  • CSC Indoor Quad
  • CSC McLeod Suites
  • CSC West Addition
  • Fenway Center

Select outdoor areas can be booked for events including

  • Bulfinch Mall
  • Centennial Common
  • Kretzman Quad
  • Library Courtyard
  • Science/Robinson Quad
  • Sculpture Park
  • Speare Quad
  • Stetson  East/Freshman Quad
  • West Village Quad
  • West Village Sand Volleyball Court

The following spaces are also available and can be reserved with their managing departments. To inquire about availability, please contact the appropriate offices as indicated.

This page was last modified on August 18th, 2020 at 1:07 pm